Social document collaboration now easier than ever

Social document collaboration now easier than ever

By  |  August 2, 2013  |  Blog  |  No Comments

By Jacques Pavlenyi

Senior Marketing Manager, IBM Collaboration Solutions

Word processing documents, spreadsheets, presentations…our collective work day is still dominated by what we write and share through these documents. Unfortunately, we all know the result. We spend a lot of time finding, collecting and consolidating input from multiple contributors. We struggle with multiple versions of the same document. Those multiple and often duplicate versions are posted to lots of places — our hard drive, our Content Management System, our internal social networks and directories… — that are hard to find. And a password protected document is hardly secure enough for many situations, especially for documents that need to be shared. And it’s all rather expensive if you happen to use Microsoft Office, as many of you do.

But there’s a new way of thinking about these critical business documents. Social document collaboration allows organizations to integrate key office document activities, including authoring, collaboration and sharing. More importantly, those actions can be taken regardless of where you are when done across desktop, cloud and mobile environments. And they should support open standards to make sharing and collaboration even easier. And they should integrate with secure content management systems so you can ensure policies are maintained.

IBM has offered social document collaboration for some time. IBM Docs for SmartCloud is perfect for mobile and social light-weight Web co-editing tools. And Apache OpenOffice makes for an excellent alternative to expensive packaged applications for full-featured desktop office productivity editing, ever since IBM donated IBM Lotus Symphony code to the Apache community back in 2011.

Today, we continue to lead social document collaboration with the announcement of the availability of IBM Docs 1.0.3. This latest release of IBM Docs makes some significant updates to the great product we first introduced for IBM SmartCloud:

  • IBM Docs is now available for on premises deployment with IBM Connections 4.5. It is also available with IBM Notes 9 Social Edition and IBM WebSphere Portal as an add-on to your existing IBM Connections files and profiles entitlements.
  • IBM Docs now supports Apple Safari 6, and IBM Docs Mobile now supports Apple iPad.
  • Performance improvements make for faster load times, faster page up and page down in spreadsheets, and faster conversion to PDF
  • IBM Docs files now retain their original extension, such as .doc or .xls, after being edited in IBM Docs. Before you had to go through several clicks to download files in Microsoft Office format, which is no longer the case.
  • You can set Microsoft Office file format as your default format for new files created in IBM Docs.
  • IBM Docs now allows you to create files from OOXML templates.
  • Serviceability enhancements means IBM Docs now provides more details in application level and Server level alerts, while also providing more accurate error codes for user scenarios when an error occurs.

IBM social document solutions help create a more effective workforce by helping teams focus on a single document in the cloud, with sophisticated, business-ready documents authored with your choice of editors – desktop, web or mobile. Publish to activity streams. Comment and discuss documents more widely. Edit, review, comment and approve on the go.

And you’ll have the depth and breadth of IBM – named Worldwide Market Share Leader in Social Software for Fourth Consecutive Year – including IBM services to jump start installation, deployment planning, QuickStarts, and large scale user communities support, on premises or in the cloud.

Doesn’t that sound like a better way to collaborate on business-critical documents and information? Try it for yourself and see why. You can try IBM Docs at no cost for 60 days as part of an IBM SmartCloud Engage Advanced trial. And of course, join the over 50 million people who have already downloaded Apache OpenOffice 3.4 (4.0 coming soon!).

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